A Blanket Order allows companies to manage repeated purchases through a single agreement within the Purchase Order management, reducing the need for multiple purchase orders.
It also gives better and steadier prices, so working with suppliers becomes smooth and consistent.
With one agreement, companies can order items in small parts whenever needed. This keeps costs under control and avoids extra work.
This method cuts paperwork, builds better supplier trust, and removes the need for new approval every time you place an order.
In this blog, we explain what a Blanket Order is in Aureus ERP and how it helps you handle repeat purchases with one simple agreement.
How to Make a Purchase Agreement in Aureus ERP
To make a new agreement in Aureus ERP, you need to follow this path:
Go to Purchase → Purchase Agreement → New Purchase Agreement
A Purchase Agreement is a document that keeps all the agreed-upon terms between the buyer and the supplier.
It has details about the products, prices, amounts, and how long it lasts, which will be used for future orders.
This agreement helps companies keep their buying process neat, avoid having to negotiate over and over, and keep prices steady.
It also makes things run smoother by serving as a foundation for regular orders and long term deals with suppliers.
What is an Agreement in Aureus ERP?
An Agreement in Aureus ERP marks the beginning of a long term buying arrangement between a buyer and a supplier.
It outlines the products, prices, quantities, and terms that will be adhered to for future purchases.
Types of Agreement in Aureus ERP
In Aureus ERP, the Blanket Order feature is divided into two sections:
Both assist businesses in managing repeated orders easily and upholding clear commitments from suppliers.
1) Agreement Purchase Template
The Agreement Purchase Template keeps all essential purchase information like item name, fixed price, and required quantity.
It serves as a pre made foundation for creating future purchase orders without the need to re enter data.
This template maintains consistent pricing, minimizes errors, and saves time in ongoing purchase processes.
2) Blanket Order
A Blanket Order is a long term agreement between a buyer and a supplier to purchase certain products or services at set prices for a specific time period.
It cuts down on the need for constant paperwork and makes it easier to handle ongoing needs.
This contract allows businesses to make several orders under one agreement, which saves time and keeps prices and supplies consistent.
It helps make buying smoother, especially for companies that frequently buy the same items or deal with reliable suppliers.
Creating Purchase Agreement
To create a Purchase Agreement in Aureus ERP, you need to fill in all the essential purchase details. Here is what you must enter:
- Vendor: Select the supplier you are finalizing the agreement with.
- Buyer: Choose the buyer or department responsible for the purchase.
- Valid From: Set the starting date of the agreement.
- Valid Until: Add the closing date to define the agreement period.
- Reference: Enter a reference number for tracking and record purposes.
- Product Details: Add the list of products included in the agreement.
- Quantity (Qty): Mention the total quantity agreed with the supplier.
- Unit of Measure: Select the measurement unit for the product (pcs, box, kg, etc.).
- Unit Price: Enter the fixed price agreed for each product.
Click Create to save the changes.
After creating the Purchase Agreement, we generate the Request for Quote using that agreement and then send the RFQ to the vendor for pricing and confirmation.
Request For Quote
Go to Purchase → Request for Quote → New RFQ.
The Request for Quote (RFQ) feature in Aureus ERP lets businesses make and send requests for quotes to vendors.
- Since the agreement was selected earlier, all details such as product, currency, quantity, and unit price are already defined in it.
- When you choose the same agreement in the RFQ, all agreement details automatically get filled in the RFQ form.
Why Blanket Orders Are Helpful in Aureus ERP
Aureus ERP lets users make, monitor, and handle Blanket Orders in the Purchase Module.
It makes buying in bulk easier, keeps costs in check, and shows the status of orders and how suppliers are doing.
With set prices and amounts, companies can plan their long term purchases easily and steer clear of last minute stock problems.
It also cuts down on manual tasks by automating approvals, tracking deliveries, and storing all supplier information in one spot for smarter decision making.
Final Thoughts
With Aureus ERP’s Blanket Order Management, businesses can simplify their recurring purchasing needs while maintaining control, consistency, and cost efficiency.
This feature is ideal for companies that buy the same products regularly and need a smarter way to manage long term supplier relationships.